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Becoming an Approved GI Bill Training Facility

If you hire inexperienced technicians at a training level wage while they complete an on the-job training program that includes increasing salary based on increasing skills, you are eligible to become an approved GI Bill training facility.

It’s as easy as 1-2-3!

Step One: Contact the State Approving Agency
There are 50 State Approving Agencies (SAAs) nationwide that oversee education and training programs for veterans in their respective states. Some states have separate SAAs for different types of training (schools vs. on-job, for example) but most states have a single agency to evaluate, approve, and monitor education and training programs for use by GI Bill-eligible students. SAAs provide assistance to schools and training facilities that are approved or are seeking approval. SAAs’ approval decisions are transmitted to the U.S. Department of Veterans Affairs so that VA can pay benefits when students enroll. SAAs play a major role in monitoring schools with approved programs to assure they continue to comply with state and federal law.
*On the job training programs are eligible.
To request approval you must contact the state approving agency in your state. You can locate the contact by visiting the National Association of State Approving Agencies contact page at:
http://nasaa-vetseducation.com/Contacts.aspx
The role of these offices is to assist you in becoming approved. They will walk you through the process step by step.

Step Two: Fill Out the Paperwork
Applications to become a GI Bill approved training facility vary by state. Example forms
can be found in the appendix. The forms typically include:

  • An Apprenticeship/on-the-job training agreement form
  • Statements of compliance to equal opportunity laws
  • Training agreement
  • Wage schedule
  • A copy of a certificate of completion

As part of the application you will need to write down your training program showing exactly what the training will be and specifying the number of hours. An example written training program is in the appendix.
After you submit the application, there will be a waiting period when the application is reviewed. This can take some time.
*It is important to note that once you are approved, eligible veterans will receive benefits going back to the original starting date.

Step Three: Track Your Veterans Hours and Submit Updates
Once your program is approved, your veteran must submit his/her application to receive aid. Their benefits will be paid out retroactively to his/her start date. You will need to track his/her hours in training and submit regular updates to show training. The VA office will do spontaneous site visits and will expect to see up-to-date records of the veteran’s progress. Again a sample tracking record can be found in the appendix.

Pre-screening and Certification Requirements

All employers must obtain certification that an individual is a member of a targeted group,
before the employer may claim the WOTC. To obtain certification, employers must file
Form 8850, Pre-Screening Notice and Certification Request for the Work Opportunity
Credit.

For more information on the pre-screening and certification process, see Form 8850, PreScreening
Notice and Certification Request and the instructions. Employers should contact
their individual state workforce agency with any specific processing questions for Forms
8850.

File Form 5884-C after filing the related employment tax return for the employment tax
period for which the credit is claimed. It is recommended that qualified tax-exempt
employers do not reduce their required deposits in anticipation of any credit as forms are processed separately.

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